WEEKLY REPORT FOR CLUB CAPTAINS

Responsibilities of the Weekly Club Captain

1. Safety – Please ensure responsibility for the safety of members and the lodge is always maintained.
2. Fire Precautions – see Notice Board for Fire Precautions and Procedures.

Of particular importance:

• On Saturday evening, advise all Members and guests of the location of all emergency exits and evacuation procedures in the event of a fire or the Fire Alarm activating. Repeat this orientation for Members and guests arriving on a later day.
• Ensure all firefighting equipment is in position and ready for use. Check fire exits to ensure that the doors are opening easily and that they are not blocked by snow and ice – these exits must be clear at all times.
• Advise all Members and guests that SMOKING IN THE BEDROOMS IS NOT PERMITTED UNDER ANY CIRCUMSTANCES.
• Advise all Members and guests that electric blankets must not be left on during the day and bedroom heaters must be turned off when leaving the rooms and should not be required during sleeping.

3. Ensure all Members and guests fill in the Accommodation Book in the Lodge. This is compulsory to comply with the terms of the Club’s lease with NPWS.
4. Maintain the cleanliness and general condition of the Lodge throughout the week. Allocate duties so that the Lodge is left in a clean, respectable state for incoming residents.  (Please complete the job allocation roster.) While a limited end-of-week cleaning service is provided during the winter season, this is not intended to substitute for Members’ contributions during the week.

Of particular importance:

• Bedrooms and Linen – see Notice Board for details.
• Garbage Disposal – see Notice Board for details of the collection. Flatten cardboard delivery boxes and place in the skip located in the Village car park. NOTHING MUST BE LEFT BEHIND AFTER YOUR STAY.
• Check vacuum cleaners – empty regularly.
• Electrical faults are to be attended to immediately.
• Snow is to be shoveled and cleared from entry, fire escapes, and the external vents for the gas room heaters.
• Empty the water tray under the refrigerator regularly.

5. Complete the Accommodation and Maintenance Reports and post or email them within 2 days of returning from the Lodge. It is the Club Captain’s responsibility to use his/her initiative and, if possible, to repair any defect while in residence.

Please list all faults, with attention to detail. If possible fix them yourself. List any urgent purchases made on behalf of the Club.

6. Behavior and Noise – it is the duty of the Club Captain that noise is kept to a reasonable level. Use common sense.
7. Ensure that the Jetmaster fireplace is extinguished upon the last person retiring for the night. The fire should generally only be lit in the evening.
8. Before Members and guests vacate the Lodge, the Club Captain must ensure that the following end-of-week cleaning duties are completed:

• All bedrooms are dusted and vacuumed thoroughly, and rubbish bins are emptied.
• Upstairs and downstairs corridors are vacuumed.
• Surfaces in the living and dining areas are damp-dusted.
• The fireplace is cleaned, and the firewood is restocked.
• The balcony BBQ is cleaned and turned off
• Garbage bins in the kitchen are emptied.

Each Saturday during the winter season, a contract cleaner is engaged to clean all bathrooms, the kitchen floor and bench tops, and to vacuum the floors in the living and dining areas.  They do NOT clean the ovens, which must be done  by members.

 NOTE: The cleaner will not enter bedrooms. Cleaning of bedrooms is the responsibility of the Members & Guests.

9. Empty the refrigerator and wipe it out. NO FOOD OF ANY KIND IS TO BE LEFT BEHIND IN THE REFRIGERATOR OR FREEZER.

IMPORTANT INFORMATION

Under the terms of the Club’s lease with National Parks & Wildlife (NPWS), on-site visits and inspections of the Club’s Accommodation Book may take place during the winter season. The Booking Secretary will receive up to 48 hours’ notice of a planned inspection, and he then will notify the weekly Club Captain.

Entries in the Accommodation Book will be reconciled with the planned, weekly accommodation list and room allocation provided by the Booking Secretary to each weekly Club Captain. The Club’s lease allows for seventeen (17) persons to be in residence at any one time.

Let’s keep connected…..Upload your photos and stories on our Facebook page https://www.facebook.com/AlexandraSkiClub/

Alternatively, please send us any pics you are happy to share with us via email or our Contact Us page. Photos provided may be used for archival, Club newsletters & promotional material distributed to our membership database.

Opening the Lodge

Turn on the electricity.  The main switch is located in the meter box on the right-hand side of the entrance.

Turn on the gas.  (on top of the main gas tank outside)

For further instructions, see the Notice Board.

Light gas heaters as necessary. Follow the instructions affixed to each appliance.

Check the Lodge carefully, room by room, to ensure that there are no problems with the electrical or gas systems.

Ensure all firefighting equipment is in position and ready for use. Check fire exits to make sure the doors are opening easily and that they are not blocked by snow and ice – these exits must be clear at all times.

The main water stop-valve in the basement (opposite wall to stairs – on the ceiling) has to be turned off from February onwards.

Closing Down the Lodge

Tradesmen’s List for Emergency Repairs